Rehire Employees

Modified on Wed, 3 May, 2023 at 2:07 PM

There are two methods to rehire an employee or reinstate their status to active. The method you use depends on your company configuration.

Manual Rehire

There is no approval process to manually rehire an employee. The rehire is done within the employee profile record.

The steps are:

Access the employee under Team > My Team > Employee Information.
After selecting the employee to rehire, select Rehire.
Enter the rehire date. Select Save.

You are taken into the employee profile, where additional edits can be made. Watch the short video clip to see a manual rehire in action.

Manually Rehire an Employee

When completing a manual rehire, the termination date clears out and a rehired date displays in the date's widget.

Rehire with an HR Action

Rehiring using an HR Action allows for an approval of the rehire before the employee is activated in the system. Just like the New hire and Termination HR Actions, this is done from the HR Action screen. The HR Action is attached to a workflow and in the workflow, a person(s) is named to act as the approver. Fields to complete in the HR Action vary based on company needs. Your managers need to know where to access the Rehire HR Action and to remember to click Submit to start the process.

This is accomplished in the Team tab under HR > HR Actions.

Rehire an employee with an HR Action (Click to enlarge)

Study each reminder below for important rehire reminders.

Reminder #1

After rehiring the employee, consider if you need to reactivate benefit plans.

Reminder #2

If you have different EINs, only use the HR Action if the employee is being re-hired into the same EIN. If the employee is being hired into a different EIN, please use the New Hire Action.

Conclusion

This ends the discussion on how to hire, terminate and rehire employees. Remember there are different options for each, and which option your company uses depends on how your company has been configured.