Applicant Experience for Offer Letters

Modified on Thu, 4 May, 2023 at 1:07 PM

Sample offer letter for an HR Generalist job

External applicants retrieve offer letters in the applicant portal. They are found under Menu > My HR > Offer Letters.

Within the Offer Letter page, the applicant has the option to Download, Accept, or Decline the offer. Review each option below.

Download Offer
This option allows applicants to download a PDF copy of the letter.
Accept Offer
This option allows applicants to accept the offer of hire. Upon selecting Accept Offer, a pop-up window appears where applicants select, I Accept.

If the company is configured to accept a password or name for the signature, a success message appears. If the company is configured with the Upload Signed Offer for a signature, an Upload icon appears in which the applicant must upload a manually signed copy of the offer letter.

Decline Offer
This option allows applicants to decline the offer of hire. A pop-up window appears where applicants select a reason for the decline.

Consider configuring Notifications so designated individuals such as the Company Administrator or Recruiter are notified when offer letters are accepted or rejected. Navigate to Menu > Admin > Global Setup > Notifications. The available notifications include:

Offer Letter Accepted
Offer Letter Declined

Offer Letter Expired