Other Hiring Managers and Associated Terms

Modified on Thu, 4 May, 2023 at 1:12 PM

A job requisition includes up to three company defined manager fields. These fields are used to create applicant groups. They control who views the applicants who are applying for the position.

	What if there is a need for more manager fields? Questions What if a company has more than three managers involved in the recruitment process? What if additional managers need to be alerted when applicants apply for the position?
	Answer The Other Hiring Managers field allows for additional managers to be involved in the recruitment process. You use the configured applicant groups to address the need for additional managers. How the applicant group is configured determines how the additional managers are involved. Additional managers may be notified if an applicant is applying for a position and may have access to view the applicant's information. This depends on a company's needs.

Consider the following:

Should the additional manager be notified via email when an applicant applies?
Does the additional manager require access to view the applicant information in Recruiting?

Before adding other hiring managers, let us review the key terms and definitions associated with the configuration.

Terms and Definitions

Listed below are terms and definitions used in the creation of Other Hiring Managers. Study each term for the definition.

Other Hiring Managers - Other hiring managers are a group of other managers that are alerted when applicants apply for the position. They are alerted via the Applicant Applied for Job notification.

Groups available to select for this field are configured as Applicant Groups. Depending on the group configuration, other managers may or may not have access to the applicant information.

Applicant Groups - Applicant groups set parameters for hiring managers when it comes to viewing applicants. In other words, these groups determine who can view applicants as they apply for positions.

Types of groups you can create include Automatic, Regular, or Filter Based.

Types of Applicant Groups

Expand each type for more information.

Automatic Applicant Group

Created anytime one of the three Hiring Manager or Recruiter fields are populated in a job requisition.
Gives a hiring manager access to view applicants who apply for the position.

Regular Applicant Group

Created manually by adding specific applicants to the group from a listing of all applicants.
Managers who have access to view this group of applicants are also selected manually.

Filter Based Applicant Group

Created when applicants meet a set of filtering criteria through the use of and/Or/Not/Delete options.
Managers who have access to view this group of applicants are selected individually.