Applicant Management

Modified on Thu, 4 May, 2023 at 2:01 PM

Once applicants are entered into Recruiting, there are several ways to manage them during the recruitment and hiring process.

These include:

Communication Templates
Notifications
Interview Communications
Update of Hiring Stages
Hiring

Communication Templates

Email templates are created to help automate responses to applicants. Examples are:

We would like to schedule an interview
Additional tasks for your second interview with our Director
We have hired another candidate

Templates are chosen during the recruitment process and sent as emails to applicants. A history of email communications is stored in an applicant's record.

Notifications

There are numerous notifications that may be configured. These alert Recruiters or Hiring Managers or those involved in hiring, about tasks completed or items updated in Recruiting.

Select to enlarge

Applicant Applied for a Job

Here is an example of a notification. This notification sends an alert to the Head Recruiter when applicants apply for a position.

The email message and recipients are configurable.

Interviews

In the applicant record, on the Communications tab, there is an interview section where interviews performed for the applicant are tracked.

Your company can email applicants, and other employees within your company, to attend the interview. Once the email is sent, a history of the communication is maintained on the tab of the applicant record.

Interview tab of applicant John Thompson

Hiring Stages Updates

Hiring stages are defined by your company process. There are 10 default statuses that may be modified as needed.

Select each + marker for more information on updating hiring stages.

Hiring Stages – As the applicant moves through the recruitment process for a specific job application, you update the hiring stages.
Hiring Stages Change History – This widget shows dates when hiring stages were updated.

Hiring

Applicants are hired as employees directly within Recruiting. If the individual has multiple job applications, you choose which job requisition the applicant is being hired to fill.

Hire

The HIRE option appears on any of the tabs within the applicant record.

Hire this Applicant

A window appears where you select which application you are hiring the applicant for. All applicant profile information (name, address, phone number, etc.) transfers into the employee record seamlessly and easily. You save time onboarding new employees.